Ok, we have defined we really need to set up a meeting. Now it’s time to identify who do we need to attend there. For instance, there is no sense to invite a UX designer if we are solving a problem about the database. It is time to plan who you want to attend the meeting to avoid extra time loss.
Another thing to consider while planning a meeting is meeting attendance prioritization. What I am talking about is the list of people you are going to invite to the meeting. You need to outline whether the attendance on a meeting is compulsory for them, or it is optional.
For instance, is you do not need some person to directly solve the problem, that you are going to discuss on this meeting; the attendance on the meeting for that person could be optional. Which means, he / she could spend the time allocated for the meeting more efficiently on completion of other tasks, or on solving of other problems. Thus, he / she would be able to check the meeting outcome via the final report or the meeting record. This action will also help in the process optimization.